Privacy policy

COBIOE is committed to safeguarding the privacy of all users who visit and participate in the COBIOE platform (including subscribers to our newsletter, respondents to the data mapping connection platform, and workshop attendees). By accessing this platform or providing your information to us, you agree to the use of your personal information as described below.


Information Collection, Usage, and Retention


Your Data is intended for authorized COBIOE partners in charge of the management and execution of contracts and legal obligations, according to the purposes of the collection and within the limits of their respective attributions.

It may be transmitted to the following recipients for certain tasks related to these purposes, and within the limits of their respective missions and authorizations:

  • Service providers and subcontractors we use to carry out a range of operations and tasks on our behalf:
    • COEXEL, 203 av. Colonel Fabien, 83000 Toulon
    • Hosting: GIP Genopole – 20 rue Henri Desbruères – 91030 Evry-Courcouronnes Cedex – FRANCE
  • Partners only when you have expressly consented to this by ticking a box on our data collection forms
  • Duly authorized public authorities (control…), within the framework of our legal and regulatory obligations

When your Data is communicated to our service providers and subcontractors, they are also asked not to use the Data for purposes other than those initially intended. We make every effort to ensure that these third parties maintain the confidentiality and security of your Data.

In all cases, only the necessary Data is provided. We make every effort to ensure secure communication or transmission of your Data.


Platform Usage Data:

When accessing our platform, we may use third-party services to collect standard internet log information and user behavior patterns. This information, such as IP addresses and visitor statistics, is processed anonymously and in aggregate form, ensuring user identities remain anonymous.

Data Collection for Mapping Connection Platform:

COBIOE collects information from organizations involved in the bioproduction of medicine for the development value chain through an online form accessible on our platform. This form gathers organizational details and contact information of the representative(s) for inclusion in the mapping connection platform. The collected data serves the purpose of facilitating partnerships and connections. Your personal information may be obtained directly from you or indirectly through a co-worker’s submission. We will notify you via email upon data collection.

Your name and organization name will be publicly displayed on the platform as part of the database. Your contact details will not be publicly displayed unless provided by you.

Legal basis for processing:

  • Directly provided data: Your consent (GDPR Article 6(1)(a)). You have the right to withdraw consent at any time.
  • Indirectly obtained data: Legitimate interests of the project. You have the right to request data processing cessation.

Communication and Data Usage:

We may use your provided email address to update you on your form’s status and create an account for platform access. Your contact details will be utilized for project-related communications and follow-up questions if previously agreed upon.

Data Access and Modification:

COBIOE might access and modify non-personal data for database consistency. You will be notified and given the option to approve or reject these changes.

Contacting Registered Organizations:

COBIOE collects the contact details of individuals seeking to connect with open-access facilities through the platform. This data is retained until the project’s conclusion.

Stakeholder Information: We may gather contact details of stakeholders from publicly available sources for project participation and dissemination purposes. This data won’t be shared and will be used solely for project-related activities.



Data Disclosure and Security

We may disclose your information to authorized employees or third parties who act on our behalf, complying with this policy and your consent. We ensure physical and technological measures to protect your data, although complete security during online transmission cannot be guaranteed.


User Rights and Contact Information

 Under the GDPR, you have various rights concerning your Personal Data:

  • Right of access
  • Right to rectification
  • Right to erasure
  • Right to data portability
  • Right to object
  • Right to withdraw consent
  • Right to restriction of processing
  • Right to define the fate of your data after death

Additional rights might be granted by local regulations to data subjects.

To exercise your rights, contact the Data Protection Officer (DPO):

If you believe your data rights are not respected after contacting us, you can file a complaint with the CNIL (French Data Protection Authority).


How to Contact Us?

You can reach us at the postal address:
GIP Genopole
20 Rue Henri Desbruères 91030
Evry-Courcouronnes Cedex

and via email:


Updating This Policy

 This Policy may be periodically updated to comply with evolving regulations concerning personal data.